Parrascope

The WDE, with help from all sub-recipients and vendors, successfully completed its first round of monthly 1512 reporting through Parrascope. All 48 sub-recipients followed the guidelines perfectly and submitted their reports on time.

The next month's report, due by April 5th , will include data for the entire first quarter of 2009. The certified results of this report will be submitted to FederalReporting.gov. Additional guidance and support materials will be made available in the coming weeks.

Monthly 1512 reporting for the Wyoming Department of Education is now open. From now until March 3, 2010, you should provide report data on all projects for the data range of January 1 - February 28, 2010.

New this month is the ability to mark your Job/Progress entry as "Complete" . This will inform WDE that your organization has completed its report and it's ready for agency review. A complete PDF instruction manual is also available for your review.

REPORTING DEADLINE

The reporting deadline for monthly reporting is 3 business days after the month ends, which is March 3 for this period.

On the surface this may seem like an tight timeframe, but you will likely find that after the first month, you are only making minor updates to your report. These updates can be made any time, you don't have to wait for month end. Level One will also be available to help you complete your reports as quickly as possible.

WDE will monitor everyone's reporting progress next week and has asked Level One to directly contact any sub-recipient or vendor that may have difficulty meeting the deadline.

REPORTING TASKS

As a reminder, you have just 3 reporting tasks for each project on your Parrascope State Projects "Active" list:

1. Jobs: A list of jobs funded by ARRA and the hours worked (if applicable)

2. Narrative Descriptions: Brief narrative descriptions of Jobs and Progress (ALWAYS required)

3. Vendor Payments: A list of all payments made to individual vendors that total $25,000 or more from the start of the project (if applicable)

For most of you, this should be a very fast process. Your reporting entries from Q4 2009 have been retained, and for most there will be no change. If this is the case, please review your narratives and just re-submit the entries for Q1-Month 2 of 2010. Your reporting can be fully completed in minutes if you fall into this category.

GUIDED REPORTING

As always, Level One is available to walk you through your reporting in Parrascope. This should take just a few minutes over the phone. We've already helped several districts with reporting for this period and it's gone very quickly. We encourage anyone who would like additional assistance to email JJ Kirkpatrick to schedule a call, or call directly (800.240.1824 x 138) when you have a few moments to complete your report.

Effective March 1, 2010, for the Wyoming Department of Education, reporting updates in Parrascope will be required at the end of each month, reflecting the cumulative progress of the current reporting quarter.

This change reflects Wyoming’s decision to continue its statewide policy of collecting reports on a monthly basis for all ARRA awards.

This reporting policy will not alter how sub-recipients and vendors enter data using Parrascope, just how often: three times per quarter rather than once.

The monthly report will still include the total hours worked for the quarter (ending each month) and the narrative descriptions of the jobs and progress of the project. Cumulative vendor payments greater than $25,000 will also be included.

All report updates will be due in to WDE three business days after the end of each month.

The schedule for 2010 is as follows:

QUARTER 1
January
Submit Reports: Completed
Jobs/Progress: Hours Worked Jan 1 - 31

February
Submit Reports: March 1-3
Jobs/Progress: Hours Worked Jan 1 - Feb 28

March
Submit Reports: April 1-5
Jobs/Progress: Hours Worked Jan 1 - March 31

QUARTER 2
April
Submit Reports: May 1-5
Jobs/Progress: Hours Worked April 1 - 30

May
Submit Reports: June 1-3
Jobs/Progress: Hours Worked April 1 - May 31

June
Submit Reports: July 1-5
Jobs/Progress: Hours Worked April 1 - June 30

QUARTER 3
July
Submit Reports: August 1-4
Jobs/Progress: Hours Worked July 1 - 31

August
Submit Reports: September 1-3
Jobs/Progress: Hours Worked July 1 - August 31

September
Submit Reports: October 1-5
Jobs/Progress: Hours Worked July 1 - Sept. 30

QUARTER 4
October
Submit Reports: November 1-3
Jobs/Progress: Hours Worked Oct. 1 - 31

November
Submit Reports: December 1-3
Jobs/Progress: Hours Worked Oct. 1 - Nov. 30

December
Submit Reports: January 1-5
Jobs/Progress: Hours Worked Oct. 1 - Dec. 31

Additional guidance and monthly reminders will be emailed to all users to help facilitate timely reporting.

Customized reporting, searching and list filtering has been activated in Parrascope for Federal Awards and State Projects. This will help prime recipients, sub-recipients and vendors to locate very specific information regarding their awards.

State agencies will find this new feature particularly useful on the State Project list. With a few clicks, this list can be parsed to display only relevant data, such as all records with jobs attached, records without expenses, or records with incomplete project progress information. The possible combinations are unlimited, and will allow each user to isolate only the desired information.

In addition to filtering, which is available on all categorized Federal Award and State Project lists, members may perform searches and generate custom reports using Parrascope. Inside the sub-menus, beneath the list categories, there is a "Report / Search" selection that will allow users to search with multiple reporting options.

The "Report / Search" option from the State Project sub-menu:

Now that the reporting period for the 4th Quarter of 2009 has come to a successful close, Level One will focus its complete attention on improving and expanding the functionality of the Parrascope system.

For vendors and sub-recipients, this includes improvements to the jobs and reporting page, assistance with vendor registration and notification, and new training tools to help minimize reporting time and effort.

As each new enhancement comes online, notifications and support materials will be sent to all registered users.